Privacy Policy

We are Haus of Hay LTD (“we” “us” or “our”), a company registered in England

and Wales. Our company registration number is 16944808 and our registered

office is at C/O Art Hub Studios, Mornington Centre, Stanley Street, London SE8

4BL, United Kingdom.

We are committed to protecting your personal data. This privacy policy

explains when and why we collect personal data, how we use it, how we keep it

secure, and the rights you have in relation to it. Please read it carefully

alongside any applicable Terms & Conditions.

For the purposes of the applicable data protection legislation, including the UK

GDPR and the Data Protection Act 2018, we are the data controller of the

personal data we process, meaning we are responsible for deciding how it is

held and used.

Definitions of the terms used in this policy are set out in the Appendix at the

end.

1. The personal data we collect

Depending on your relationship with us, we may collect and process the

following:

If you apply to be represented by us (Talent): your name, date of birth, location,

contact details (email and phone), Instagram or other social handles, physical

measurements and characteristics, and the photographs or images you

submit to us.

If you are represented by us (Talent): the information above, together with any

additional information we need to manage and promote your career,

including booking history, availability and payment details.

If you engage our services (Clients): your name, contact details, company

details and any information necessary to fulfil a booking or engagement.

If you visit our website: technical information such as your IP address, browser

type, the pages you view and how you interact with the site, collected through

cookies and similar technologies.

2. How and why we use your personal data

We use your personal data to:

• assess and respond to applications from prospective Talent;

• represent, manage and promote our Talent to Clients and other

agencies;

• publish Talent profiles and images on our website, in client packages

and on our social media platforms during representation;

• arrange and administer bookings;

• operate, maintain and improve our website;

• communicate with you; and comply with our legal and regulatory obligations.

Our lawful bases for processing are, depending on the context: your consent,

the performance of a contract with you, our legitimate interests in running and

promoting the agency, and compliance with legal obligations.

3. Public use of Talent material

Please note that if you are accepted for representation, the content of your

application and the material you provide may be made publicly available by us

on our website, in client packages and on our social media platforms. This use

forms part of representing and promoting you and continues for the duration

of your representation. It ceases when your representation with us ends,

although material already published or distributed by third parties may remain

in circulation outside our control.

4. Who we share your personal data with

We may share your personal data with:

• Clients, in order to promote you and arrange bookings;

• Affiliate Talent Agencies, being agencies in other territories who place or

represent our Talent, in order to fulfil our obligations to you and to

develop your career internationally;

• service providers who support the running of our business, such as IT,

hosting and administrative providers; and

authorities or third parties where we are required to do so by law.

• We do not sell or rent your personal data to third parties.

5. International transfers

Because we work with agencies and clients in other countries, your personal

data may be transferred outside the United Kingdom. Where it is, we take

steps to ensure it remains protected in line with UK data protection law.6. How long we keep your personal data

We keep your personal data only for as long as necessary for the purposes set

out in this policy, including to satisfy any legal or reporting requirements.

Where you have applied but are not taken on, we keep your application only

for as long as reasonably needed before deleting it.

6. How long we keep your personal data

We keep your personal data only for as long as necessary for the purposes set

out in this policy, including to satisfy any legal or reporting requirements.

Where you have applied but are not taken on, we keep

7. Your rights

Under data protection law you have the right to:

• access the personal data we hold about you;

• ask us to correct inaccurate or incomplete data;

• ask us to delete your data;

• restrict or object to our processing of your data;

• request the transfer of your data; and

• withdraw your consent at any time, where we rely on consent.

To exercise any of these rights, please contact us at info@hausofhay.com.

8. Minors

We represent and accept applications from individuals aged 16 and over.

Where an applicant or Talent is under 18, we require the consent of a parent or

guardian, and we expect that parent or guardian to be involved in managing

the young person’s data and relationship with us. If you are a parent or

guardian and believe we hold data about your child that you wish to review or

remove, please contact us at info@hausofhay.com.

9. Cookies

Our website uses cookies and similar technologies to help it function and to

understand how visitors use it. You can manage or disable cookies through

your browser settings, although some parts of the site may not work properly if

you do.

10. Fraud and impersonation

We only ever contact applicants and Talent through our official channels, and

by email in the first instance. We will never ask you to pay for shoots, castings

or representation. If someone contacts you claiming to represent Haus of Hay

through any other channel, or asks you for payment, it is not us. If you are

unsure, please verify directly with us at info@hausofhay.com.11. Complaints

If you have any concern about how we handle your personal data, please

right to lodge a complaint with the Information Commissioner’s Office (ICO),

the UK regulator for data protection, at ico.org.uk.

12. Changes to this policy

We may update this policy from time to time. The current version will always

be available on our website.

13. Contact

For any questions about this policy or how we handle your personal data,

Appendix: Definitions

Talent – models and other individuals who are represented by us, or who have

applied or are considering applying to be represented by us.

Clients – any person, business or organisation who engages, or is looking to

engage, the services of our Talent.

Affiliate Talent Agencies – model or talent agencies in other territories who

place, represent or work with our Talent on our behalf, or on whose behalf we

place or represent talent.

Data protection legislation – the UK GDPR, the Data Protection Act 2018, and

any other applicable laws relating to the processing of personal data and

privacy.